Phd - Students Information

The following rules are addressed to all the PhD students attending the Course in Information Science and Complex Systems (ISCS) – School of Advanced Studies (SAS) – University of Camerino. The information presented herein includes the rights and duties of the PhD student from the first year until the final stages of the thesis.

 

Phd curriculum in Computer Science

Student Rights

  1. Within January of the first year of the doctoral course, each new admitted PhD student must have a tutor assigned by the PhD Committee. The tutor will be chosfen among the members of the PhD Committee on the basis of the research area proposed by the student in his/her application form.  The student must also have an UNICAM account like name.surename[at]unicam.it
  2. The student may have a personal budget of around 400 € per year. The amount may vary from year to year depending on the funds assigned by SAS to the PhD Course in ISCS.  It can be used either to pay conference fees or other necessary stuff. The student has the right to print, free of charge, at most 1000 pages
  3. The student is entitled for reimbursement of expenses for national and international travels to conferences or other collaboration activities. These refunds can be covered with PhD course funds – see right number 2 – or with funds allocated by his/her tutor. The reimbursement includes both the cost of the journey, food and lodging. NO reimbursement is provided for car usage. The student must anticipate all payments that will be reimbursed through the following procedure
    • The student must fill the   claim form and send it to francesca.monaco@unicam.it at least one week before the beginning of the mission. The form should specify both time and mode of execution of the mission
    • During the mission, the student must keep all receipts to track expenses
    • All payments (also food) must be personal. In case that the ticket is unique for more than one person, or it contains items of a colleague, please photocopy it and mark what you spent
    • At the end of the mission, the student must fill-in the  end mission form, which shall state the amounts of money paid during the mission. All the original receipts, bills and tickets (also bus/train tickets and boarding cards) must be attached, so that there will be evidence of the sustained expenses. Again, the form must be submitted to francesca.monaco@unicam.it. The claim must also include any certificate provided from the conference/workshop. If no certificate is provided from the organisation committee, it is competence of the student to ask for such certificate
    • Conference registration fees can be reimbursed immediately after the payment and before the beginning of the mission by submitting a  proper request to francesca.monaco@unicam.it. Attached to the form must be the bank transfer of the payment
    • The daily amount of money that can be spent for food is 60 €. This amount may be divided in several meals in the day
  4. Student with scholarship, going abroad for a research period, has the right to grant a 50% increase of the monthly scholarship. In order to take advantage of this right, a request form must be compiled by the PhD course coordinator, currently Prof. Emanuela Merelli, and sent to the PhD administrative office (Alessandra Zampetti). Attached to the form must be provided a declarationin which the coordinator confirms that the student is going abroad for research purposes and the invitation letter from the hosting institute
  5. The PhD student, as any other graduated master student, may apply for the Erasmus scholarship and Abroad Specialization fellowship announced by UNICAM. Any further information can be obtained at the International Student Office

 

Student Duties

  1. The student, during the first year, is required to attend integrative courses recommended by his/her tutor. The tutor will personally manage the certification of attendance to the activities, as well as the assignment of credits.
  2. The student is required to pay an annual fee enrolment to the school. Such fee will be refunded in case of scholarship. Payment is by invoice; any detail can be clarified to the PhD Administrative Office.
  3. The student must submit an official report at the end of each year. This report is accompanied by an oral 20-minutes presentation, supported by slides. The presentation is usually held during the first half of January and should be brief and not exceed 20 slides.
    • The report must be written in English.
    • It must include a statement of all activities undertaken by the students throughout the year: developments in research including published papers, attended Doctoral Schools and any other qualifying activity (language courses, tutoring, teaching, science promotion, and so on).
    • It must be sent to the PhD coordinator, currently Prof. Emanuela Merelli, at least one week before the scheduled date for the presentation; the student is invited to discuss the content of the document with his/her tutor before the submission.
    • The report must be written following either latex template or word template, available to the PhD Course in ISCS web site.
  4. The student is required to carry out a research period abroad, quantified in at least 6 months. This period can be divided into two smaller periods of 3 months that can be spent in different research institutions.
  5. The student must attend at least 3 PhD Schools during the 3-year PhD course. These schools must be chosen and agreed upon with the tutor. It is recommended to the student to sign up for mailing-lists such ashttp://www.listserver.tue.nl/concurrency,https://mailserver.di.unipi.it/mailman/listinfo/grin andhttp://www.sigsoft.org/seworld that contains many ads about conferences and schools.
  6. Students may change their advisor for any reason at any time as long as the student and the new advisor both consent (the former advisor not need to consent).
  7. Student attending the second or third year of the doctoral course may be asked to hold at most 30 hours of lectures in the topics concerning their basic and research expertise. (See the UNICAM Teaching Regulation/Regolamento Didattico d’Ateneo).
  8. Last but not least, the PhD student must fill the activity diary, available at theUnicam PhD page by selecting on the left side the “reserved area” link. Access to the area is granted through the same credentials of the UNICAM email account. All the activities reported in the diary will be taken in account during the end-year assessment as well as during the final evaluation of the PhD student, at the end of the course in ISCS.

 

Tutor duties

The following rules are addressed to all the tutors of the PhD Course “Information Science and Complex Systems” – School of Advanced Studies – at the University of Camerino. The information presented herein includes the duties and the rights of the tutor for the duration of the PhD course of the student.

  1. The tutor, for each assigned PhD student of the first year, must:
    • make sure that the student has his/her UNICAM email account
    • select the integrative courses that the student must attend
    • make a plan of all the research activities the student must perform during the year
    • suggest the participation to at least one suitable international doctoral school
    • encourage the active participation to an international conference
    • establish a contact between the PhD student and international research groups leading his/her research topic
    • organise the student’s period abroad
    • periodically check the on-going student’s research activities
    • encourage the recording of activities in the on-line diary
  2. The Tutor, for each assigned PhD students of the second and third year,must:
    • make a plan of all the research activities the student must perform during the year
    • suggest the participation to at least one suitable international doctoral school
    • encourage the active participation to an international conference
    • establish a contact between the student and international research groups leading the student’s research topic in order to organise the student’s period abroad
    • periodically check the on-going student’s research activities
    • encourage the recording of activities in the on-line diary
  3. Within February of each year, every tutor must send to the PhD Committee the detailed year planning for each of his/here PhD students. The plan can be freely updated at any time during the year

 

Tutor rights

  1. If a tutor no longer wishes to have a student as an advisee, the tutor should notify the student, the PhD coordinator, and the PhD Committee in writing about the decision taken. Thus, the Committee will assign a new tutor to the student.

 

REFERENCES:

PhD Coordinator: Emanuela Merelli – phone: +39 0737 402567, e-mail:emanuela.merelli@unicam.it

PhD Vice-Coordinator: Carlo Toffalori – phone: + 39 0737 402513, e-mail:carlo.toffalori@unicam.it

PhD Administrative officer: Alessandra Zampetti – phone: +39 0737 403356, e-mail:alessandra.zampetti@unicam.it

Finance Manager: Francesca Monaco – phone: +39 0737 402015, e-mail:francesca.monaco@unicam.it